Reference number: CH000697

How do I add a contact in Microsoft Outlook?

Question:

How do I add a contact in Microsoft Outlook?

Answer:

To create a contact in Microsoft Outlook, follow the below steps.

1. Open Microsoft Outlook
2. Click the Tools menu and then Address Book or press CTRL + Shift + B.
3. In the Address Book window, click the New button and then New contact, click File and then New contact, or press CTRL + N.
4. In the Properties window, type the name and e-mail of your contact as well as any other contact information you need to remember such as phone number and address.

Once a contact has been created you can do much more with Microsoft Outlook and be much more productive. Below are some examples of what can be done with contacts.

• You no longer need to remember someone's e-mail address, just their name; typing in the name in the e-mail will pull up the contact for the user and send the e-mail to the user's primary e-mail address. You can also press CTRL + K while typing in the name to have the name autocomplete. For example, if the name was "Computer Hope", you can type "com" press CTRL + K, and as long as no other name starts with "com", Microsoft Outlook will auto complete the remainder of the name.
• Create Groups of contacts, this will allow you to e-mail multiple people at once. For example, you could create a group of your family contacts and just type "Family" in the e-mail to e-mail all your family members. Groups are created in the Address Book next to the contact.
• Setup Microsoft Rules through the Microsoft Rules Wizard to perform certain tasks when receiving an e-mail from a particular user. For example, if you have an important contact, you could create a rule to alert you any time an e-mail comes from that contact.

Additional information:

• See our contact dictionary definition for additional information about this term as well as related terms.